Banquet manager
Writes the BEO once
- Room, client, date and times
- Guaranteed headcount and dietary counts
- Menu by course, room setup, AV, timeline
- Publish, print or export when it's ready
For venues with one to four function rooms
Banquet event order software your kitchen and setup crew actually read
BEO Board is banquet event order software for small hotels, banquet halls and country clubs that sends each crew its own part of the BEO and shows you when they've ticked it done. Edit it later and they see exactly what changed.
14 days free, no card. Then from $19 a month.
Henderson wedding reception
Sat, Jun 13 · 6:00 to 11:30 pm
- Room
- Lakeview Ballroom · rounds of 10, head table for 12
- Headcount
- 152 guaranteed · 9 vegetarian, 4 gluten-free, 1 nut allergy
- Menu
- Burrata starter · braised short rib or salmon · lemon tart
- AV
- Two wireless mics, screen and projector for the slideshow
Change note, 2:10 pm: Guaranteed headcount: 140 → 152
- Menu ✓Chef Ana, 3:40
- Setup ✓Marcus, 3:52
- AVRe-confirm
Word files and printouts
Version 3 is taped to the walk-in. Version 5 is in your sent folder.
The BEO as a document
The BEO in BEO Board
The guest count changes on Thursday and the kitchen is still prepping from Monday's printout.
The kitchen's card moves to "Changed" with the new count on it, and stays there until the chef confirms.
You find out the AV wasn't set up when the client's slideshow won't start.
Setup and AV are ticked off by the setup crew, with a name and a time, before the doors open.
A menu swap is shouted across the line and nobody wrote it down.
Every edit to a published BEO is written up as a change note: what it was, what it is now, who changed it.
The dishwasher, the chef and the houseman all get the same six-page PDF.
The kitchen sees menu, counts and kitchen times. The setup crew sees the floor plan, linens and AV.
Who sees what
One BEO, cut three ways. Nobody wades through six pages to find their part.
Kitchen lead
Sees the menu and the counts
- Every published BEO on a Kitchen Board
- Menu, quantities, dietary counts, kitchen times
- Adds kitchen notes to a dish
- Ticks the menu done
Setup crew
Sees the room, not the recipes
- Room setup: rounds of ten, head table, dance floor
- Linens, staging and AV needs
- Setup and AV times only
- Ticks setup and AV done (Team plan)
Change flags, not shouting
Twelve extra guests at 2 pm, and nobody misses it
2:10 pm
The client calls
Twelve more guests are coming. The banquet manager changes the guaranteed headcount on the Henderson wedding from 140 to 152.
2:10 pm
BEO Board writes it up
A change note goes onto the BEO: "Guaranteed headcount: 140 → 152". The BEO moves to version 4.
2:11 pm
Both crews are flagged
The menu sign-off and the setup sign-off reopen, because a headcount change touches the plates and the tables.
3:40 pm
They confirm again
The chef ups the short rib order and ticks the menu done. The setup crew adds two rounds and ticks setup. The manager sees both ticks, with names and times.
The banquet event order template, built in
Six parts of every BEO
The same sections as the banquet event order form you use today, so nothing gets left off. Print it for the client meeting or export it to CSV.
- Event, client and room
- The function name, who booked it, the date, start and end times, and which room it's in.
- Guaranteed headcount
- The number the kitchen cooks for and the venue bills for, plus dietary counts: vegetarian, gluten-free, allergies.
- Menu
- Each course and bar item with a quantity, from the reception canapés to dessert and the bar package.
- Room setup
- Table shape and count, head table, linens, dance floor, stage, coat check.
- AV
- Microphones, projector and screen, podium, music, power for the band.
- Timeline
- Doors, cocktail hour, first course, speeches, cake, last call, each with the crew it belongs to.
Pricing
Three plans, by banquets a month
Every venue starts with 14 days free on Starter. Pay monthly, or yearly for two months free. Full venue suites with proposals and payments start around $200 a month; this is only the BEO.
Kitchen and setup crew
Team
$49 a month, or $490 a year
- Events a month
- 60
- Function rooms
- 8
- Staff logins
- you + 15
- Kitchen Board
- yes
- Setup Board
- yes
- Event coordinators
- no
Starter
$19/mo
Events a month: 15 · Function rooms: 3 · Staff logins: you + 3 · Kitchen Board: yes · Setup Board: no · Event coordinators: no. Or $190 a year.
Try Starter freeVenue
$89/mo
Events a month: 250 · Function rooms: 25 · Staff logins: you + 50 · Kitchen Board: yes · Setup Board: yes · Event coordinators: yes. Or $890 a year.
Try Venue freeBefore you switch from Word
What banquet managers ask us
- What is a banquet event order (BEO)?
- A banquet event order is the working document for one function: the room, the guaranteed headcount, the menu, the room setup, the AV and the timeline. Sales writes it, and the kitchen, setup and service teams work from it on the day.
- Is this a banquet event order template?
- It replaces one. Instead of a Word or Excel BEO template you fill in and email, each BEO is a page with the same sections. You can still print it or export it to CSV for the client or the file.
- What happens when a BEO changes after it's published?
- The edit is saved as a change note (what it was, what it is now, who changed it), the BEO's version goes up, and the crews whose part changed have to tick their section done again.
- Is this banquet event order software for big hotels?
- It's built for venues with one to four function rooms: small hotels, banquet halls, country clubs and private clubs. Large hotels usually run full catering and sales suites.
- Does it do proposals, contracts, payments or bookings?
- No. It's just the order sheet and the sign-offs. Keep your booking calendar, contracts and billing where they are.
- How much does it cost?
- Starter is $19 a month (15 events a month, 3 rooms, you plus 3 staff logins), Team is $49 (60 events, setup crew logins) and Venue is $89 (250 events, event coordinators). Every venue starts with 14 days free, no card needed.
Saturday's BEO, on the kitchen's board by Friday prep
Add your function rooms, type in the order, publish it and invite your chef. Ten minutes, and everyone reads the same version.
Updated October 10, 2026